If your company is planning on holding an event/meeting during the annual meeting, please utilize the Ancillary Meeting Room Request Form to request meeting space at Caesars Palace.
Please note that you must be an exhibitor and have submitted your signed exhibit application to request meeting space. Requests will be reviewed and approved on a first-come, first-served basis.
As space is limited, be sure to submit requests as soon as possible. Kindly allow up to 5-7 business days for receipt of confirmation.
Ancillary Meeting Request Form:
Available starting on August 4, 2026
- Complete the Ancillary Meeting Request Form. Be sure to review all the rules and regulations noted on the form.
- Submit to Jennifer Richards at NANS for review.
- Once reviewed NANS will email you the proposed meeting space.
- If your company agrees with the proposed meeting space NANS will send out a confirmation letter.
- An invoice will be sent separately from NANS for payment.
- Upon receipt of the confirmation, your company may work with the hotel directly to arrange and order anything needed in the meeting room.
Restricted times:
Companies may not hold functions during the times below, unless they are internal meetings with staff or if meeting with attendees, it must be 10 or fewer attendees as functions cannot be interpreted as negatively impacting attendance of the NANS sanctioned events.
Black out times:
During NANS four plenary sessions, noted below, NO meetings may be held with attendees as only internal meetings with staff will be permitted. Diamond Level Sponsors will be the only companies excluded from this rule.
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Friday, January 22, 2027:
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Saturday, January 23, 2027:
The remaining rules and regulations will be found on the request form.
Deadline to submit form:
Submit by December 17, 2026
For ancillary meeting room requests:
Jennifer Richards, Director of Meetings jrichards@neuromodulation.org / 773-692-1594
